Requisitions

The cellar typically distributes stock to each of the bars and a record of these distributions is kept as and when they happen. Also, one bar can move stock to another bar or back to the cellar. Or stock could be transferred off site. The requisitions screen deals with all of these types of stock movement.

First, some general information about the requisition note must be entered and then the details about each of the products. Type in the Requisition Note Number. Each requisition note will be given a unique reference number (it actually cycles around 1-1000). A check will be made to see if the requisition note number has already been used in this audit. If it has, you will be given a warning. Type in the Date. This will be the date shown on the requisition docket. Select the source of the requisition . This can be the cellar, a bar or 'Off-Site'. By default, the source will be set to the cellar and the destination will be the first bar. You can click on the down-arrow and select from the list, or you can type in the first letter of the name of the bar and it will be displayed. Select the destination for the requisition . As with the source, the destination can be cellar, a bar or 'Off-Site'. You can click on the down-arrow and select from the list, or you can type in the first letter of the name of the bar and it will be displayed.

• Type in a product code
  If you cannot remember the product code, use the product search facility.

  If you have a wine list and are using bin numbers, you can type in the bin number instead of the product code. Also, you can do a search on bin numbers with the comma (,) key.

  If you do use the search screen, you can type in the quantities directly onto the search screen. Scroll down to the required product and type in the number.

  A small sub-screen will be shown displaying the unit cost price of the product and the quantity you just typed in. Complete that and press Enter.

  The Total Cost box will be filled in automatically and you have the option of changing it. If your transfer note has prices on it, and the price is different to that displayed on the screen, type in the new total price and then press Enter.

  You will be prompted as to whether you want the main database cost price to be updated - it is unlikely as this is a transfer note.

• Enter the number of Items and Units (if applicable).

  If you haven't used the search screen, you can enter the transferred quantity into the Items and Units boxes.

  If you want to enter a number of tots, e.g. four shots of whisky, you can type in either #4 or /4.

• Changing the cost price
  The selected item's cost, the total cost and the product's database cost are now displayed.

  You have the option of changing the cost price here. This might be because there has been a recent price rise but the stock you are actually transferring was purchased at the old price.

  Click in either the Per Item Cost box or the Total Cost box to change the displayed cost.

  As shortcuts, you can type Control-C to move to the Cost box or Control-T to move to the Total box.

• Click on the Add button or Press Enter.
  Repeat the process for all of the products on the requisition note.

• Click in the Requisition # box.
  To start a new requisition note.