# Suppliers

You can maintain a list of suppliers for your customer. When entering orders or credit notes, you can then select the relevant supplier from the list. You will also be able to create a suppliers report which will summarise liquor purchases over a period of time.

The Add Supplier button allows you to add a new supplier to the list for the current client.

When prompted, type in a number for the supplier. This can be any number but it must be different to all of the supplier numbers already allocated.

Then type in the name of the supplier. You can use up to thirty characters.

The Remove Supplier button allows you to remove one of the suppliers defined in the current client.

Click in either the supplier number or name box and then click the Remove Supplier button.

You will be prompted to confirm that you really do want to remove the supplier.

This operation will remove the supplier from the list and all of its associated products and cost prices.

The Renumber Supplier button allows you to assign a different number to one of the suppliers defined in the current client.

When prompted, type in the new number for the supplier.

You should be careful when using this option. If you have already entered Orders and/or Credits for this supplier and you change the number, the reports that you generate may be incorrect.

The Product Details button allows you to add and maintain products specific to the supplier.

You are able to assign up to three different order sizes for each product. So, for example, a supplier might provide 11 gallon kegs and 18 gallon kegs for the same product, but at different prices (pro rata). You can set up the product so that when you enter an order, you are able to select the correct size of product and the relevant price will be used.
The Remove Product button allows you to remove a product that is no longer available from this supplier. Click in one of the columns for the product you want to remove and then click the Remove Product button. You will be prompted to confirm that you really do want to remove the product. |

The Add Products button allows you to add products that are now available from this supplier.

You are shown a special products screen which allows you to tick those products you wish to add. Products that are already in the supplier's list will already be ticked. You can click the new products with the mouse to select/deselect or you can type a 'Y' or 'N'. Select the ones you want and then click on the Add button. You will be prompted to confirm that you really want to add them.

If you decide not to add them, click on the Cancel button.

Click on the Close button to return to the Suppliers screen.

The Re-Ordering report gives a list of products which are understocked. i.e. The expected stock level (opening + deliveries - transfers) is less than the maximum stock specified on the Re-Ordering screen.

The Report gives a list of suppliers and their addresses.

Click on the Close button to return to Operations.

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