# Reports

The suite of reports available in the StockManager main program are sufficient for you to provide a result for your client. To display a report, scroll up/down the list and double click on the one you want. Once displayed, select the Print option from the File menu to obtain a printed copy. Alternatively, click on the Print icon. For a multi-bar outlet, select the correct bar or cellar from the list and then double click on the relevant report. Most of the reports can be customised to your own requirements. This might include displaying your own logo at the top, or simply changing the text fonts, etc. There are extra reports in the Additional Reports program. These provide historical information and charts. There are also reports in the Group Reports program. These provide historical information and charts for groups of outlets.

The Valuation Certificate button will display an extra screen before showing the report.

The additional items will be detailed on the certificate and the value added to the overall valuation. The meter readings will be displayed on the certificate. You have the option to display a valuation certificate for liquor only (whilst working in liquor) that will give the valuation for each product section. If you are also providing a food valuation, you can have a combined certificate. The certificate options gives you two boxes where you can define the text that will appear on the certificate, depending on which option you choose. The Adjustment option gives you a calculated estimate of the value of the business at an earlier or later date than the date the actual audit was performed. This option would normally be used to value a business at a particular date when it was not possible to perform an audit. Type in the required date for the adjusted value. If the date you enter is earlier than the actual audit date, StockManager will add up the amount of deliveries/credits/transfers automatically (assuming that you entered them properly). Similarly, if you entered takings figures with associated dates, the amount of the takings during the adjustment period will be added up and put in the Gross box. The net takings will be calculated using the relevant VAT rates, totalled up and shown in the Net box. You should tick the next option if there have already been stock movements before you counted the stock. If so, the figures will be re-calculated. If you have not entered deliveries on the deliveries screen (or credits and transfers), you should type in the net value of stock movement. You can put in either the Net Takings or the Gross Takings that were taken between the actual audit date and the adjustment date. If you put in the Gross takings, click on the C button to the right, and the Net takings will be calculated using the effective VAT rate, as shown on the left. The Gross Profit and Stock at Cost figures are taken from the current audit. However, you can alter the Gross Profit if, for example, you want it to reflect the cumulative GP rather than the GP for the current audit. Click on the Calculate button and the adjusted figure will be displayed in the box. The equation shown below is what is used to calculate the adjustment figure for an adjustment date earlier than the audit. Adjustment = StockAtCost - StockMovementTotal + NetTakings * (100 - GrossProfit) / 100 Similar, but different for an adjustment date later than the audit. Adjustment = StockAtCost + StockMovementTotal - NetTakings * (100 - GrossProfit) / 100 If you generate a Valuation Certificate, the Adjusted Stock at Cost will be shown together with the relevant figures that went into the calculation. Click on View to display the report. Click on Cancel to accept the information but not to display the report. The information you typed in will be retained.

The Invoice button will display an extra screen before showing the report. These screens allows you to type in additional items for inclusion on the invoice. Click on OK to display the report. Click on Cancel to accept the information but not to display the report. The information you typed in will be retained. |

The Setup button allows you to configure the way some of the information is calculated or displayed.

The Print Set button will print you selected set of reports.

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