# Transfers

In a multi-bar outlet, the cellar distributes stock to each of the bars and a record of these distributions is kept as and when they happen. Also, one bar can move stock to another bar or an outlet may ‘loan’ some stock to another outlet. Type in the Transfer Note Number. Each transfer note will be given a unique reference number (it actually cycles around 1-1000). A check will be made to see if the transfer note number has already been used in this audit. If it has, you will be given a warning. Type in the Date. This will be the date shown on the transfer docket. Select the source of the transfer. This can be the cellar (in a multi-bar), a bar or ‘External’. You can click on the down-arrow and select from the list, or you can type in the first letter of the name of the bar and it will be displayed. Select the destination for the transfer. If either the source or the destination is 'External' you will have the option of specifying an outlet where the stock is being transferred to. Click on the Outlet Transfer box if the stock is being transferred to another outlet. This should only be used if you also do the stocktaking for that other outlet. The outlet list will automatically drop down. Select the outlet from the list. Use the up/down arrows and press Enter, or click on the outlet required with the mouse. You can also type the first letter(s) of the outlet name which might help you find it more easily. If the destination outlet you selected is a multi-bar outlet, a list of bars will be shown and you can select which bar (or the cellar) the stock is transferred to/from. If you selected an 'External' source or destination which is not an outlet within StockManager, you should leave the Outlet Transfer box un-ticked and press Enter. Then type in the name of the outlet in the box provided. Type in a product code If you cannot remember the product code, use the product search facility. Or, you can use the up/down arrows to scroll through the list of live products. If you have a wine list and are using bin numbers, you can type in the bin number instead of the product code. Also, you can do a search on bin numbers with the comma (,) key. If you do use the search screen, you can type in the transfer quantities directly onto the search screen. Scroll down to the required product and type in the number. A small sub-screen will be shown displaying the unit cost price of the product and the quantity you just typed in. Complete that and press Enter. The Total Cost box will be filled in automatically and you have the option of changing it. If your transfer note has prices on it, and the price is different to that displayed on the screen, type in the new total price and then press Enter. You will be prompted as to whether you want the standard cost price to be updated - it is unlikely as this is a transfer note. Enter the number of Items and Units (if applicable). If you want to enter a number of tots, e.g. four shots of whisky, you can type in either #4 or /4. Changing the cost price The selected item’s cost, the total cost and the product's database cost are now displayed. The selected item’s cost shown will be either the standard cost price for that product or the supplier's cost for that product. The supplier's cost will always be shown if you selected a supplier from the list above. If these are different to the cost shown on the transfer note, it means that the new cost price is different to that in the database. Click in either the Per Item Cost box or the Total Cost box to change the displayed cost to that on the purchase note. As shortcuts, you can type Control-C to move to the Cost box or Control-T to move to the Total box. Click on the Add button Repeat the process for all of the products on the transfer note. Click in the Transfer # box or press Control-T. To start a new transfer note. Click on the Recent Report button to view a report of the Transfers that you have just entered. Click on the Change Transfers button to change the details of the transfers you have input. This will typically be used after you have entered all of the transfer notes and you find that there is an error. Click on the Close button to return to Liquor Account. Back to Contents