# Deliveries

Your customer will provide for you a collection of receipts or delivery notes showing details of which products they have purchased since the last audit. The Deliveries window is displayed and you should enter the details for each delivery note. It is best to use the Deliveries screen for inputting this information as you can create a special deliveries report and it will be much simpler to diagnose a bad result. However, you can input the deliveries by simply typing them in on the products screen. Do not do some on the deliveries screen and some on the products screen. Type in the number of the delivery note. Each delivery note will be given a unique reference number (it actually cycles around 1-1000). A check will be made to see if the delivery note number has already been used in this audit or audit. If so, you have the option to add to that note. A check will also be made against the last audit and you will be warned if one is found. Type in the date. Type in the number of the order. This is optional but if you do have the information it might help to track problems later on. A check will be made to see if the order number has already been used in this audit or the last audit. If so, you be warned but allowed to continue. Type in the number of the invoice. This is optional but if you do have the information it might help to track problems later on. A check will be made to see if the invoice number has already been used in this audit or the last audit. If so, you be warned but allowed to continue. Select the supplier from the list. Press a down-arrow on the keyboard to show the list or click on the small arrow on the right Or you can type the first few letters of the suppliers name and it will come up in the box. If the supplier is not defined in the list, leave it blank. Type in the name of the supplier. If you left the supplier blank in the list above, you can type in the name of the supplier. You can just press Enter if you don't want to keep the name of the supplier and "None" will appear as the supplier name. If you did type in the name of a supplier, you will be asked if you want that supplier to be added to the list of suppliers. Choose as appropriate.

- Type in the product code. Once you have entered the product code, the product’s description and size information will be displayed on the right-hand side.
  If you cannot remember the product code, use the product search facility

  If you have selected a supplier from the list, you can use the special search function to give you just the products available from that supplier. Use the '-' key.

  If you have a wine list and are using bin numbers, you can type in the bin number instead of the product code. Also, you can do a search on bin numbers with the comma (,) key.

  If you do use the search screen, you can type in the delivery quantities directly onto the search screen. Scroll down to the required product and type in the number.

  A small sub-screen will be shown displaying the unit cost price of the product and the quantity you just typed in. Complete that and pressEnter.

  The Total Cost box will be filled in automatically and you have the option of changing it. If your delivery note or invoice has prices on it, and the price is different to that displayed on the screen, type in the new total price and then press Enter.

  The product's cost price for this supplier will be updated automatically. However, you will be prompted whether you want the standard cost price to be updated.

  Instead of typing in the quantity for the product, you can simply press Enter. You'll be returned to the deliveries screen where all the details for that product will be displayed. You can now type in the relevant quantity and optionally change the cost price.

- Type in the number of items and units.
  If the product has a count of 1, you will only need to type in the number of items.

  The value you type in can be either a whole number or a decimal although, for deliveries, it is likely that it will only be a whole number.

  If the product has a count greater than 1, e.g. 12, you will have the option to type in both items and units. Again, though, it is unlikely that individual units will have been delivered.

- Changing the cost price
  The selected item’s cost, the total cost and the product's standard cost are now displayed. The selected item’s cost shown will be either the standard cost price for that product, or the supplier's cost for that product. The supplier's cost will always be shown if you selected a supplier from the list above.

  If these are different to the cost shown on the delivery note, it means that the new cost price is different to that in the database. Click in either the Per Item Cost box or the Total Cost box to change the displayed cost to that on the delivery note.

- Click on the Add button.
  If you changed the product’s cost, you will be prompted to confirm that you do actually want it to be changed as standard. Warning: if you do not change the standard cost, the Delivery Report will show a different total to that shown in the Stock and Summary Reports.

  The delivery information for that product is now added in and the cursor will be returned to the Product Code box for you to enter the next product. The accumulated value of the current delivery note is displayed in the ‘Total so far’ box. The product and quantity details you just entered will also be displayed in the Last Line Item section.

  You can enter a new product code or search as above, or you can press Control- which will select the last product again.

- Click in the Delivery Note # box.
  This will clear most of the boxes on the screen and you can type in the number of the next delivery note and continue from item 1 above. The Supplier name will remain in case your next delivery note is for the same supplier.

  As a shortcut, you can type Control-P to move to the Delivery Note box.

If the delivery note you are entering includes a new product, i.e. it's not set up in the outlet, you can use the New Product button to create it or the Import Product button to import it from another outlet.

Click on the Recent Report button to obtain a report of the deliveries you have just input.

Click on the Change Deliveries button to change the details of the deliveries you have input.

This will typically be used after you have entered all of the delivery notes and you find that there is an error.

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