# Allowances

An outlet can maintain a list of up to twenty Allowances. These are effectively losses sustained by the business which must be individually covered by the balance sheet. Type in the description and value of the allowance and press Enter. Repeat this for each allowance. Click in the description box to change the description. Allowances should include breakages as a line item if it is a single-bar outlet. This is because breakages are not dealt with independently as they are for a multi-bar outlet. The Exc Till and Exc Summ columns of ticks allows you to specify whether individual (special) allowances should be excluded from Till Check and the Bar Summary reports. This could be because different reports are required, showing different allowances. If you have been doing allowances by product (see below), the Re-calculate Retail Values button will automatically update the allowance values as appropriate. This is useful if you have changed the selling prices of products so you can do all updates in one hit, rather than having to do each allowance in turn.

If you are using recipes with the outlet, click on Recipe Wastage button to record the figures given to you for each price band. You can then use Allowances by Product options to assign the wastage of recipes to the relevant products.

Allowances by Product It is possible to specify how much of each allowance is attributable to each product (if you have that information). Click on the button to the right of the value box and you'll be presented with a new screen. You can change which products are applicable to each allowance by ticking the Live tick. Click on the Press to Display All button to show all products and select additional ones. You can create a Count Sheet for each allowance so that you can record the quantity of the wastage before typing it in. The count sheet will only show products that are live for this allowance. You are able to enter two quantity values which will be multiplied together and then multiplied by the retail selling price to give a total retail allowance for that product. This could be used to define the amount of product wasted due to pipe cleaning. Qty1 could be the number of cleans during the period and Qty2 could be the number of pints for the line. When you have entered all of the quantities, click on the Calculate Retail button and the Retail column will be completed with the calculated figures. Important : Before returning to the main allowances screen, don't forget to tick the Apply to Allowance box as this will transfer the total figure shown at the bottom right to the main allowances screen. You can also work the other way round. If, for example, the client has provided you with retail figures for ullage, you can enter these in the retail column and then automatically calculate the quantity. When you do this, Qty1 will show the calculated quantity and Qty2 will be set to 1. StockManager allows you to enter a Wastage percentage on the Setup / Products screen. This represents the amount of product left at the bottom of barrels. To use these percentages to calculate the retail value, click on the Apply Product Wastage button. The Qty1 column will be set to the amount of product sold and the Qty2 column will be set to the percentage figure. The Retail figures will be automatically calculated and shown. As described above, StockManager allows you create recipes and specify the amount of wastage. This wastage should be broken down into individual product wastage. Click on the Apply Recipe Wastage button and the figures in Qty1 and Retail will reflect that. The Price Adjustment screen gives you the means to calculate the allowances for products which are sold at non-standard prices. You need to click on the product first and then on the Price Adjustment button. The screen will display the information about the product you selected. You have two options and it will depend on the information you have from the till roll. If the till roll shows separate details for sales of pints and sales of half-pints, you should use the left box. As shown in the example, the new units should be set to 16 (the number of half pints in a gallon) and the price is the price of a half-pint. The quantity is, as per the till roll, the number of half-pints sold. If you now click on the Calculate button, the allowance value will be shown (in this case 30 halves times 5 pence, which is the difference between the price charged for a half-pint and the amount received for half of a full pint.) The second option is where the till roll only shows figures for pints and half-pints combined. Here, you should enter the total figures and then click on Calculate. Again, the retail allowance is worked out for you and displayed. This time, 85 pints at the standard price is £212.50 so the allowance is the difference between this and the total figure on the till roll. Whichever option you choose, you can click on the Apply button and the allowance figure will be assigned to that product back on the Product Allowances screen.

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