The View PLU List screen shows you a list of all the the PLU numbers you set up together with the
product descriptions and section numbers. On this screen, you can type in the product sales (quantity and/or retail) from the till rolls.
You can also modify the product descriptions. If, for example, Bells and Teachers are on the same till button, you might like to change the description so that it says 'Whisky' instead of 'Bells'.
You should note that allowances for individual products (wastage, ullage, staff drinks, etc.) should be entered on the Product Allowances screen.
Once all the details have been entered, you can go to reports and display the till reconciliation report.
Click on the Down after Enter button if you wish to enter data column by column. This way, type in the number required and press Enter, and you will automatically move down to the next box in the same column.
The Till Quantity and Till Value columns should be completed from the till roll(s).
If you have separate rolls for different tills, you should complete one roll before starting the next. Then, you can add the figure from the second roll to the first. Do this by typing a '+' before the number, e.g. +10 will add ten to the quantity or value.
You can also subtract numbers (if you made a mistake) by prefixing the number with a minus, '-'.
If you do use a plus or minus, when you press Enter, you will be left in the same box in case you are adding up a number of figures. To move to the next box, just press Enter.
As you type in the quantities and values for each product, the average price will be calculated. You can compare this with the standard selling price for the bar in the next column.
If the till roll only shows the retail values for each product's sales, you can enter this information and then the computer can work out the quantities by dividing the retail value by the selling price.
Click on the Calculate Till Qty from Till Value button and you will be prompted to confirm the operation. The quantities will be calculated and displayed.
The Calculate Till Value from Till Qty button can be used to do the reverse of the above if you only have quantities on the till roll.
If the products on the screen are not in the same order as the till roll, (probably because the till roll does not have PLU numbers showing) you can use the search function.
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To Find a Product press Control-F8 (the control key and the function key F8).
You will be prompted to type in the characters or numbers you wish to find. Type them in and press Enter. If the product found is not the one you want, you can find the next occurrence of the characters by pressing Control-F9. You will not be prompted for the characters and the next product found will be highlighted.
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Click on the Zero Quantities and Values button to set the figures in all of the columns to zero. You should only need to use this if there are major problems with the data you have entered and it would be quicker to start again.
The Update Selected Prices button will set the standard bar price figure in the right-hand
column to be the same as the average price. It will only do it for the PLU you currently have selected and
you will be prompted to confirm.
In a pub, a number of products are sold in different measures, e.g. lemonade in half pints or dashes. When
sales figures for both measures are entered, the average price can be calculated. If you update the standard
price from this average price, next time's GP% and surplus/deficit will be more accurate.
The Update All Prices button does the same as the Update Selected Prices button but it will apply it
to all of the PLUs. You will be prompted to confirm.