![]() You can split the enteries between the Deliveries and the Delivery Notes screens. The Deliveries window is displayed and you should enter the details for each delivery note.
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If you have selected a supplier from the list, you can use the special search function to give you just the products available from that supplier. Use the '-' key.
If you have a wine list and are using bin numbers, you can type in the bin number instead of the product code. Also, you can do a search on bin numbers with the comma (,) key.
If you do use the search screen, you can type in the delivery quantities directly onto the search
screen. Scroll down to the required product and type in the number.
A small sub-screen will be shown displaying the unit cost price of the product and the quantity you just typed in. Complete that and pressEnter.
The Total Cost box will be filled in automatically and you have the option of changing it. If your delivery note or invoice has prices on it, and the price is different to that displayed on the screen, type in the new total price and then press Enter.
The product's cost price for this supplier will be updated automatically. However, you will be prompted whether you want the standard cost price to be updated.
Instead of typing in the quantity for the product, you can simply press Enter. You'll be returned to the deliveries screen where all the details for that product will be displayed. You can now type in the relevant quantity and optionally change the cost price.
The value you type in can be either a whole number or a decimal although, for deliveries, it is likely that it will only be a whole number.
If the product has a count greater than 1, e.g. 12, you will have the option to type in both items and units. Again, though, it is unlikely that individual units will have been delivered.
If these are different to the cost shown on the delivery note, it means that the new cost price is different to that in the database. Click in either the Per Item Cost box or the Total Cost box to change the displayed cost to that on the delivery note.
The delivery information for that product is now added in and the cursor will be returned to the Product Code box for you to enter the next product. The accumulated value of the current delivery note is displayed in the ‘Total so far’ box. The product and quantity details you just entered will also be displayed in the Last Line Item section.
You can enter a new product code or search as above, or you can press Control-
As a shortcut, you can type Control-P to move to the Delivery Note box.
This will clear most of the boxes on the screen and you can type in the number
of the next delivery note and continue from item 1 above. The Supplier name will
remain in case your next delivery note is for the same supplier.
This will typically be used after you have entered all of the delivery notes and you find that there is an error.