Deliveries

Your customer will provide for you a collection of receipts or delivery notes showing details of which products they have purchased since the last audit. It is usual for food deliveries to be entered using the Delivery Notes screen. However, if you need to enter deliveries of individual products so that till variances can be reported, then this is the place to do it.

You can split the enteries between the Deliveries and the Delivery Notes screens.

The Deliveries window is displayed and you should enter the details for each delivery note.

  • Type in the number of the delivery note.
    Each delivery note will be given a unique reference number (it actually cycles around 1-1000).

    A check will be made to see if the delivery note number has already been used in this audit or audit. If so, you have the option to add to that note.

    A check will also be made against the last audit and you will be warned if one is found.

  • Type in the date.

  • Type in the number of the order.
    This is optional but if you do have the information it might help to track problems later on.

    A check will be made to see if the order number has already been used in this audit or the last audit. If so, you be warned but allowed to continue.

  • Type in the number of the invoice.
    This is optional but if you do have the information it might help to track problems later on.

    A check will be made to see if the invoice number has already been used in this audit or the last audit. If so, you be warned but allowed to continue.

  • Select the supplier from the list.
    Press a down-arrow on the keyboard to show the list or click on the small arrow on the right

    Or you can type the first few letters of the suppliers name and it will come up in the box.

    If the supplier is not defined in the list, leave it blank.

  • Type in the name of the supplier.
    If you left the supplier blank in the list above, you can type in the name of the supplier.

    You can just press Enter if you don't want to keep the name of the supplier and "None" will appear as the supplier name.

    If you did type in the name of a supplier, you will be asked if you want that supplier to be added to the list of suppliers. Choose as appropriate.


If the delivery note you are entering includes a new product, i.e. it's not set up in the outlet, you can use the New Product button to create it or the Import Product button to import it from another outlet.
Click on the Report button to obtain a report of the deliveries you have just input.


Click on the Change Deliveries button to change the details of the deliveries you have input.

This will typically be used after you have entered all of the delivery notes and you find that there is an error.


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